Candidate Privacy
Notice.

This Candidate Privacy Notice explains how AMS Talent Group Ltd collects, uses, stores and shares personal information relating to candidates and individuals seeking employment opportunities.

It applies when you submit your CV, enquire about a vacancy, communicate with our recruitment team or otherwise engage with AMS Talent Group in connection with employment opportunities.

Where we determine how and why your personal information is processed, AMS Talent Group Ltd acts as the data controller for the purposes of applicable UK data protection law.

The information we hold will depend on your circumstances and your interaction with us. It may include:

• Your name and contact details.
• Your CV and information contained within it.
• Employment and work history.
• Education, qualifications and professional training.
• Skills, experience and areas of expertise.
• Your location and preferred work locations.
• Job preferences and availability.
• Salary or pay expectations where you provide them.
• Information you provide when applying for or discussing a role.
• Records of communications between you and our recruitment team.
• Information relevant to your suitability for a particular opportunity.

Some roles may require additional information before a candidate can be introduced, placed or engaged. Depending on the role and stage of the recruitment process, this could include information relating to:

• Professional licences, registrations or certifications.
• Right-to-work status or documentation.
• References or referee details.
• Background, identity or other compliance checks where relevant to a particular role.

We will only request or process such information where it is relevant and appropriate to the particular recruitment process.

We may receive candidate information:

• Directly from you.
• When you submit your CV through our website.
• When you contact our recruitment team.
• When you apply for or enquire about an opportunity.
• From publicly available professional sources where permitted by law.
• From recruitment partners, clients or other third parties where they are permitted to provide the information to us.
• From referees or other relevant sources where appropriate during a recruitment process.

We may process candidate information to:

• Provide recruitment and employment placement services.
• Review and assess your CV, skills and experience.
• Assess your potential suitability for current or future opportunities.
• Match you with relevant vacancies.
• Contact you about recruitment opportunities.
• Discuss your experience, preferences and availability with you.
• Introduce candidates to prospective employers where appropriate.
• Manage recruitment processes and candidate communications.
• Carry out relevant checks where required for a particular opportunity.
• Maintain appropriate recruitment and business records.
• Comply with applicable legal obligations.
• Establish, exercise or defend legal claims where necessary.

We process candidate information only where we have an appropriate lawful basis under applicable UK data protection law.

The lawful basis that applies will depend on the information being processed and the particular stage or purpose of the recruitment process.

Certain personal information receives additional protection under data protection law. This can include information relating to health, racial or ethnic origin, religious or philosophical beliefs, trade union membership and other categories defined by law.

We will only process special category information where it is necessary, lawful and relevant to the recruitment process, and where an appropriate additional legal condition applies.

Please avoid including unnecessary sensitive personal information in a CV submitted to us.

Recruitment involves connecting candidates with organisations that may have suitable opportunities. Where appropriate, candidate information may therefore be shared with:

• Clients and prospective employers in connection with relevant vacancies or recruitment requirements.
• Recruitment partners involved in delivering relevant recruitment services.
• Service providers supporting our technology, communications and business operations.
• Professional advisers where their services are required.
• Regulators, public authorities, law enforcement or other parties where disclosure is required or permitted by law.

We do not sell candidate personal information.

A key part of our recruitment service may involve introducing suitable candidates to prospective employers.

Where appropriate in a recruitment process, information from your CV or candidate profile may be provided to a prospective employer so that they can consider your suitability for an opportunity.

We aim to share only information that is reasonably relevant to the recruitment purpose.

We want the candidate information we use to be accurate and up-to-date. If your contact details, employment circumstances, availability, qualifications or other relevant information change, please let us know so that we can update our records where appropriate.

We retain candidate information only for as long as reasonably necessary for the purposes for which it was collected and for legitimate recruitment, business, legal and regulatory purposes.

The appropriate retention period can depend on factors including our relationship with you, recruitment activity, the nature of the information and applicable legal requirements.

When information is no longer required, we may securely delete or anonymise it.

Some technology or service providers supporting our business may process personal information outside the United Kingdom.

Where candidate information is transferred internationally, we will take appropriate steps to ensure that the transfer complies with applicable UK data protection requirements and that appropriate safeguards are used where required.

We take reasonable technical and organisational measures designed to protect candidate information against unauthorised access, loss, misuse, alteration or disclosure.

Access to candidate information is limited to people and service providers who have an appropriate need to access it. No method of electronic transmission or storage, however, can be guaranteed to be completely secure.

Depending on the circumstances, you may have rights under UK data protection law in relation to your personal information, including the right to:

• Request access to personal information held about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of information in certain circumstances.
• Request restriction of processing in certain circumstances.
• Object to certain types of processing.
• Request transfer of certain information where data portability applies.
• Withdraw consent where we rely on consent as our lawful basis.

These rights are not absolute and may be subject to legal exceptions.

To make a request, contact info@amstalentgroup.co.uk. We may need to verify your identity before completing a request.

If you have concerns about how we handle your personal information, please contact us so that we can investigate your concerns.

You also have the right to make a complaint to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection.

We may update this Candidate Privacy Notice from time to time to reflect changes to our recruitment services, business practices or legal obligations. The latest version will be published on this page.

For questions about this notice, your candidate information or your data protection rights, contact: